Time tracking tool is an application that is designed to help employees track time for projects they are working on. But how does it really benefit an organisation? This article explores AI in project management.
Gone are the ages when people used to have clocks and timers to monitor the progress of the tasks they were working on. Today, the clocks have been rightly replaced by time tracking tools and apps that are designed to help employees manage the time they are putting on into a project effectively in order to meet deadlines and complete projects on time. Every project management tool has its own set of time tracking apps. For example, Quartz is a good example of time tracking tool for Jira and so is Activity Timeline and Clockwork. This article looks into the top 10 benefits of using a dedicated tool for time tracking.
1] Efficient Project Management
The biggest benefit of using an automated time tracking tool is the boost in efficiency of project management. Time tracking apps help you get clear idea about the hours required for project, which in turn helps in better estimation and reduces the possibility of extension of deadlines.
2] No Discrepancy in Billing
Since these tools are automated, they record everything an employee does at work, which ensures the records are 100% accurate and every detail is taken into account while creating the timesheet. This way, nothing is missed out and the billing is always accurate.
3] Facilitates Communication of Task Progress
Time tracking tools collect all the data when it comes to the working hours of employees, it’s easy to create detailed reports that can be easily shared with relevant people in order to keep them in the loop about the status or progress of task.
4] Boost in Employee Productivity
Another big advantage is that it helps employees be conscious of the working hours and allows them to track distractions if any. This way, employees get a chance to work on their individual efficiency and make themselves better at achieving more in a certain period of time.
5] Clear Understanding of the Capacity of Resources
When everything that an employee does is being recorded in the time tracking tool, it gives a clear picture of the capacity of each resource working on a project. This makes it easy for the project manager to allocate tasks in a way that no one is overburdened, and even decide on hiring additional resources if required.
6] Boost in Profitability of the Organisation
Another advantage is that it allows insights into where the resources are spending most of the time. This insight can be rightfully used to eliminate unnecessary tasks that take up too much time, or automate them to save time of resources and also save money in the long run.
7] Getting a Clear Picture of the Unknown Tasks
Sometimes, there are small tasks with the project that usually go unnoticed, but add up to the total time in a significant way. These task can be easily identified with the time tracking tool and taken into consideration when creating estimates for the project so that the resources don’t have to worry about putting extra time to complete these small tasks.
8] Makes Assessment of Project Value Simpler
When one has a tool that allows to track every single task involved in a project, it becomes easier to assess the value of a project and charge the client accordingly. In the absence of a time tracking tool, calculating all the tasks and the time required for them can be complicated and prone to errors.
A time tracking tool indeed offers an array of benefits to an organisation. Without one, it can be really difficult to assess the tasks required in a project, the time required for the same, and the billing thereof. Today, when projects are to be completed with strict deadlines, these tools are a must have.